Purchasing & Supply Chain Officer
A leading healthcare organization in Doha, Qatar is urgently seeking a highly capable Purchasing & Supply Chain Officer to oversee centralized procurement and supply chain operations across its commercial divisions — including Pharmaceuticals, Medical Devices, FMCG, and Babycare.
This is a critical operational role that manages the full end-to-end lifecycle of goods — from strategic sourcing and carrier negotiation to international logistics and final warehouse receipt. The ideal candidate will be bilingual, detail-oriented, and experienced in ERP-based procurement environments.
The primary objective of this role is to optimize landed costs, maintain rigorous data integrity across digital platforms, and safeguard the company against delivery-related penalties and inventory discrepancies. The officer will act as the commercial and logistical backbone of the procurement function across all divisions.
- Open PO & ITA Management: Maintain and distribute a comprehensive weekly report detailing the status of all open Purchase Orders and accurate Estimated Times of Arrival (ETAs) across all divisions.
- Back-order & Contingency Planning: Identify back-ordered items and develop formal contingency plans (e.g., air-freight conversion or alternative sourcing) to prevent service disruptions and MOH penalties.
- Financial & Statistical Reporting: Compile and analyse complete data for statistical, financial, and analytical reports; assist in budget preparation and expenditure forecasting.
- Data Integrity & Archiving: Ensure 100% data integrity within the ERP (Microsoft Dynamics AX) and maintain a systematic filing structure for all supporting documents in SharePoint.
- Shortage & Excess Reporting: Act as the primary point of contact for the warehouse to identify and document any physical discrepancies upon shipment arrival.
- Internal Commercial Liaison: Immediately report quantity variances to the relevant commercial teams to allow for stock-allocation adjustments and customer notification.
- Supplier Dispute Resolution: Proactively notify suppliers of discrepancies and lead the reconciliation process to secure credit notes, replacement shipments, or invoice amendments.
- Corrective Action: Investigate recurring shipment errors via root-cause analysis and implement corrective measures to improve future shipment accuracy.
- Centralized Oversight: Lead the centralized purchasing process across all commercial units, ensuring compliance with company policies, trade regulations, and necessary internal approvals.
- Strategic Freight Sourcing: Lead negotiations with logistics partners to secure the most cost-effective quotes for Sea, Air, and Land freight.
- Customs Excellence: Coordinate with clearing agents to ensure rapid customs release and compliance with Kuwait regulations, minimizing storage fees and avoiding demurrage/detention charges.
- Landed Cost Accountability: Consolidate all logistics expenses (freight, insurance, duties, and clearing) to provide accurate landed-cost data for divisional pricing.
- Documentation Management: Maintain direct contact with suppliers to obtain and approve Commercial Invoices, Packing Lists, and Certificates of Origin.
- Supplier Liaison: Maintain direct and constant contact with international and local suppliers to track production and dispatch status for all open Purchase Orders.
- Commercial Coordination: Proactively communicate any shipment changes or delays to the commercial team for timely mitigation.
- Warehouse Integration: Inform the warehouse team of incoming shipments in advance (Pre-Alerts) to ensure prioritized processing, especially for urgent Ministry of Health (MOH) deliveries.
- ✔Reporting Accuracy: 100% timeliness in Open P.O., ITA, and Discrepancy reports.
- ✔Resolution Cycle Time: Average time taken to resolve shipment shortages/excesses with suppliers.
- ✔Data Integrity: Audit-ready status for all procurement files in SharePoint and the ERP at all times.
- ✔Logistics Savings: Percentage reduction in freight and clearing costs through active negotiation.
📩 How to Apply
Source: Qatar Job Updates (qatarjobupdates.org) · This listing is shared for informational purposes only. Verify all details directly with the employer before applying.
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