Administration / Human ResourcesNow Hiring
Admin Staff (HR-Focused)
Reports to: Admin Manager / HR Manager · Construction Industry
On-siteFull-timeEntry–Mid LevelSalary Negotiable
Job Summary
The Admin Staff (HR-Focused) is responsible for supporting the day-to-day human resource and administrative functions of the company. This role ensures efficient recruitment, proper documentation of employee records, compliance with company policies, and accurate payroll coordination.
The position plays a key role in maintaining workforce organization, particularly in a construction environment with project-based manpower. The ideal candidate is organized, detail-oriented, and capable of handling confidential information with professionalism.
Key Responsibilities
Recruitment & Onboarding
- Assist in sourcing, screening, and scheduling applicants for both skilled and unskilled construction manpower.
- Coordinate with project managers and site engineers regarding manpower requirements.
- Prepare pre-employment requirements and ensure completeness of employee documents.
- Facilitate onboarding and orientation of new hires, ensuring a smooth transition into the company.
Employee Documentation & Contracts
- Prepare, issue, and monitor employment contracts, job offers, and appointment letters.
- Maintain and update employee 201 files and ensure all records are accurate and complete.
- Track contract renewals, probationary periods, and regularization schedules.
- Ensure compliance with company documentation standards and government-mandated requirements.
Timekeeping & Payroll Support
- Collect, verify, and consolidate daily time records (DTR) from project sites and office staff.
- Coordinate with the finance team to ensure accurate and timely payroll processing.
- Compute overtime, deductions, absences, and leave credits in accordance with company policy.
- Address payroll-related queries from employees promptly and professionally.
Employee Relations & Compliance
- Assist in implementing company policies, procedures, and HR guidelines consistently across all departments.
- Support the processing of disciplinary actions including notices, hearings, and documentation.
- Help address employee concerns, grievances, and requests in a fair and timely manner.
- Ensure all HR practices comply with applicable labor laws and statutory requirements.
Government Mandatories & Benefits
- Process and monitor statutory contributions such as SSS, PhilHealth, Pag-IBIG, and BIR withholding tax.
- Assist employees with benefit claims, loan applications, and related government transactions.
- Maintain updated records of all employee government numbers and registration documents.
- Coordinate with government agencies for compliance reporting and submissions.
General Administrative Support
- Manage HR correspondence, memos, notices, and internal communications.
- Maintain organized filing systems (both physical and digital) for all HR and admin records.
- Assist in preparing HR reports, headcount summaries, and manpower deployment schedules.
- Perform other administrative duties as assigned by the Admin Manager or HR Manager.
Qualifications
- Bachelor’s degree in HR Management, Business Admin, or a related field
- At least 1–2 years of experience in HR or administrative work
- Knowledge of Philippine Labor Laws and statutory compliance
- Experience in the construction or project-based industry is an advantage
- Proficiency in MS Office (Word, Excel, Outlook)
- Strong attention to detail and organizational skills
Excellent written and verbal communication skills. Ability to handle confidential information with discretion
Core Competencies
Recruitment & SelectionEmployee Records ManagementPayroll CoordinationContract PreparationLabor Law ComplianceSSS / PhilHealth / Pag-IBIGBIR Withholding TaxTimekeepingOnboarding & OrientationHR ReportingMS Office ProficiencyAdministrative Support
Work Conditions & Note
This position may require occasional visits to construction project sites to coordinate manpower documentation, conduct headcounts, or assist with on-site employee concerns.
The role operates in a fast-paced environment where managing multiple tasks and deadlines simultaneously is expected. Candidates must be adaptable, proactive, and comfortable working both independently and as part of a team.
Candidates who have prior experience in a construction, contracting, or project-based company are strongly encouraged to apply.
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